Eazyexchange

For school exchange organizers

Stop chasing your students’ documents

Applications, forms and reminders in one place. Your first exchange is free, nothing to install.

Start my free exchange

No credit card · your students invited in 5 minutes

What you get today

Inbox47
SMSophie Martin07:12RE: RE: RE: passport scan?sorry, I can’t find your email anymore, could you resend…
RDRachid Duboisyest.Fwd: Fwd: chloé authorizationparental_authorization_v3_FINAL(2).pdf
MeMe, to 14 parentsMon.Insurance reminder — 4th attemptgood evening, if we don’t hear from you by Friday…

What you see in Eazyexchange

PassportComplete
Parental authorizationComplete
InsuranceReminder sent
Health formComplete
Berlin ↔ Lyon 2026Phase 2 · Files
3
StudentApplicationFormsDocumentsStatus
Emma MartinCompleteCompletePassport missing2Incomplete
Lucas BernardCompleteCompleteCompleteComplete
Chloé DuboisComplete2 / 3PendingPending
Yanis MezianeTo reviewPendingPendingTo review
Léa FontaineCompleteCompletePendingPending
Nora HaddadCompleteCompleteCompleteComplete
… + 18 more students
This morning, automatically1
06:00Reminder sent · Emma M. · passport
06:00Reminder sent · Yanis M. · insurance
07:40Document received · Chloé D. · authorization

To do now

Review Yanis Meziane’s application.

1These reminders went out at 6 am. Nobody wrote a single email.
2A missing document already has its next reminder scheduled.
3Click a number to see who’s blocking — try it, it’s the real product.

01 · Invitations

Invite students to apply

You invite by email. Each student gets their own space with the exact list of what’s expected of them: forms, signatures, documents to upload. You watch the files complete themselves.

Invite students

emma.martin@…+ 23 more
Send invitations
Lucas Bernard100%
Emma Martin80%
Chloé Dubois45%

02 · Reminders

Send reminders automatically

A document is missing? Eazyexchange reminds the student and their parents at the right pace, until it arrives. You never write “RE: RE: passport scan?” again.

Automatic remindersOn
Mon 06:00Passport · Emma MartinReminder sent
Mon 06:00Insurance · Yanis MezianeReminder sent
Mon 09:14Authorization · Chloé DuboisDocument received

next reminder in 3 days · stops automatically on receipt

03 · Tracking

See everything at a glance

Every student, every document, every payment on a single screen, phase by phase. No more shared spreadsheet and email threads to find out where a file stands.

Phase 2 · Files & documents18 / 24 complete · 2 blocked
FileFormsDocsPaymentLucas B.✓✓✓✓Emma M.✓✓!✓Chloé D.✓2/3…—Yanis M.review…!—
completependingblocked

The math

Get back 30 hours per exchange

Our users report more than 30 hours spent, per exchange, chasing students and collecting forms, signatures and documents. Eazyexchange does that work for them.

The first exchange is free: you measure the hours saved before spending a cent.

Those hours go back to what matters most — your students’ experience and safety, not chasing paperwork.

What those hours are worth

Reminders, sorting documents, manual entry≈ 30 h
30 h of coordination, valued≈ €300
Time saved with Eazyexchange≈ 30 h / exchange
Your first exchange€0

Your next exchange, without the paperwork.

Start my free exchange

First exchange free · no credit card